Game Management System

Information for the RFU GMS portal




GMS Help

The RFU Game Management System is a central system operated by the RFU which tracks not just grass roots rugby but professional players as well.  Tewkesbury RFC is affiliated to the RFU and therefore complies with the requirement to affiliate all its players to the club at the start of each season. 

From the 2021-22 season player registration will be known as annual affiliation, allowing parents and players to update their details and affiliate with their chosen rugby club each year.

On 4 August, all previous age grade registrations in the game management system were switched to inactive to allow parents to renew their affiliation simply through logging in, checking their existing details and saving to re-affiliate to their club for the season.

Using GMS ensures that parents and players are in control of their own data and unique individual record through their lifetime in rugby. It provides more consistent, accurate and up-to-date information for clubs and the RFU to help players and parents enjoy their Age Grade Rugby and transition into the adult game.

Removing paper form completion and storage reduces the burden on everyone, streamlines the process significantly and ensures GDPR compliance from a data security and retention perspective.  This also brings the process more in line with adult player registration helping the players, parents, and volunteers in the Age Grade and senior sections of our rugby clubs and in particular, streamlining the workload of our Club Registrars.

If you have any questions about GMS then please contact us.

Frequently Asked Questions

How do I access GMS ?

Existing Player We will send you an email directly from GMS which will contain your unique RFU ID and a link to the login page.   It is important to note that there is no password attached to your ID so you will need to select “forgot password” and create a password for your account.   Please remember to verify your email when requested.   Please do not create a new account in the event you have problems accessing your existing account.

New Player Emails will be sent to parents of all existing players that includes their username.  You will need to request forgot password and then set your own unique password.   

Is there a deadline to affiliate to your club?

Yes.  All players must be affiliated to the club through GMS within 30 days of the season starting.   In order to comply with RFU Rugbysafe guideline if this process hasn’t been completed then the player will not be able to take part until affiliation is complete.  

What information is already in GMS?

If your child/children are already members at the end of Season 2019/2020 then they will already have been registered on GMS and will have a unique RFU ID.  Parents/carers/guardians are now required by the RFU to update the system to complete important information in the form of consents e.g. photograph, medical, next of kin etc., that must be completed by the parent/carer/guardian.

What happens if I leave the club?

If you are moving to a new club you can update this information in your profile.  Please speak to your new club who will be able to assist in moving you in GMS.  

If you are no longer going to play rugby you can make your account “inactive” on GMS.   Please contact us if you have any problems in making your account inactive. Unfortunately we do not offer membership refunds during the season. 

Is there any training for GMS?

In addition to the online resources provided we are very happy to set up 1:1 or group training sessions on request.   If you have any queries or questions about GMS please email us at

Membership Fees 2021/2022

Membership for your child is £75.00 and £60.00 for each additional siblings. The season runs from September to May. 

 As part of your child’s membership you will receive 2 parent/guardian social memberships.

Can I pay through GMS?

Yes.   You can select the Buy Membership option in GMS.

Click on your child/childrens profiles to purchase their memberships.  Siblings memberships will be discounted at checkout when purchased with a full junior player membership.  Please note that if you purchase a sibling membership at a later date the discount will not be applied. 

If you experience difficulties paying through GMS  please contact us. 




Financial Hardship

We do recognise that Covid-19 has caused both emotional and financial difficulties.  We do not want any child to be excluded because of financial difficulties, therefore we would strongly urge you to contact us, in the strictest confidence, if you are unable to pay membership fees so that we can discuss what support might be available.

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